Harry the Hirer Productions is seeking an experienced, highly organised and solutions-focused Resource & Scheduling Manager to lead the coordination of our NSW production workforce.
Working closely with our Operations Managers, Project Managers and production teams, you will play a critical role in ensuring the right people and resources are scheduled across our busy portfolio of events, exhibitions and live productions.
This is a fast-paced and highly visible position suited to someone who enjoys solving complex scheduling challenges, building strong relationships and keeping multiple moving parts on track.
Key Responsibilities
- Manage the scheduling and rostering of full-time, casual and contract production personnel across NSW events and exhibitions
- Coordinate labour requirements with Operations Managers and Project Managers
- Respond quickly and effectively to daily changes in crew requirements, availability and onsite schedules
- Maintain accurate oversight of employee, casual and contractor availability
- Forecast short-term and long-term labour requirements across upcoming projects
- Monitor labour allocation against project budgets and operational requirements
- Identify potential resource shortages, scheduling conflicts and workforce risks before they affect delivery
- Build and maintain positive working relationships with crew, managers, clients and external partners
- Support interstate resource planning and rostering requirements across our Victorian and Queensland operations
- Contribute to the ongoing improvement of scheduling systems, workforce processes and operational efficiency
About You
You will be a calm, confident and highly organised professional who can balance the needs of our people, projects and clients.
To succeed in this role, you will ideally have:
- Demonstrated experience in workforce scheduling, rostering, resource planning or production coordination
- Experience managing complex schedules across multiple simultaneous projects or operational teams
- Strong problem-solving skills and the ability to make sound decisions under pressure
- Excellent communication, negotiation and relationship-building skills
- Commercial awareness, including experience forecasting labour and working within allocated budgets
- Strong attention to detail and a high level of accuracy
- The ability to prioritise effectively in a changing, deadline-driven environment
- Confidence working with scheduling systems, workforce management software and Microsoft Office
- A collaborative, positive and solutions-focused approach
Experience within live events, exhibitions, production, logistics, construction, labour hire or another fast-paced operational environment would be highly regarded.
Application Questions
Your application should address the following:
- What is your current right to work in Australia?
- How many years of experience do you have in workforce scheduling, rostering or resource planning?
- Have you managed scheduling across multiple simultaneous projects or operational teams?
- What experience do you have with labour forecasting and budget management?
- Which scheduling, workforce management and Microsoft Office systems have you used?
- Do you have experience within events, exhibitions, production, logistics, construction or another operational industry?
Why Join Harry the Hirer Productions?
Harry the Hirer Productions delivers some of Australia’s most exciting events, exhibitions and live experiences.
You will join an established and supportive production team, take ownership of an important operational function and work in an environment where no two days are the same.
This is an opportunity to make a genuine impact on how our workforce is planned, supported and deployed across NSW and interstate operations.
The position is based at our Rosehill, Sydney office.
Please submit your CV and a brief cover letter to:
