The Technical Coordinator provides integral support for the successful operation of the Technical Services Department working directly with the Production Managers to provide event and logistic support for productions, events, functions, festivals and exhibitions commissioned, produced or co-produced by Brisbane Powerhouse.
This position is best suited to early arts career individuals who have a serious drive to become a well-rounded Production or Touring Manager within the arts industry. To succeed in this role, you will need exceptional communications skills and an eye for detail in order to support the department’s ability to efficiently manage the collection, storage and distribution of relevant technical information for event delivery.
KEY ACCOUNTABILITIES
• Successfully coordinate venue specific logistical and operational requirements for productions, events and exhibitions commissioned, produced or co-produced by Brisbane Powerhouse
• Coordinate and deliver the organisations free regularly scheduled programs, including Powerkids, Politics in the Pub, Pecha Kucha and Livespark
• Produce and manage production schedules, event management plans including Risk Management Plans, internal event documentation in consultation with Production Managers for major events and festival programming. The Technical Coordinator is responsible for the continued review and updating of the performance schedules in Artifax
• Maintain professional relationships with a broad cross-section of BPH’s presenting companies and internal stakeholders at all times
• Follow best practice, manuals and procedures in relation to production operations and theatre / event management to streamline workflow and create efficiencies
• Research and provide quality technical advice to other members of the Technical Services Department for all relevant delegated projects
• Establish and maintain high standards of written and verbal communication with all internal Brisbane Powerhouse departments, producers, artists, presenting companies and venues
• Coordinate and assist in the development of all Technical Services department processes, procedures and resources whether physical or online to ensure the successful operation of the department
• Contribute to ensuring the provision of a safe and effective venue for all staff, theatrical and event clients, patrons and members of the public visiting Brisbane Powerhouse
• Be responsible for the data entry of electronic systems relevant to the department, including equipment and supplier management in Artifax
• Provide the Senior Production Manager with a weekly report of developments and activities
• Other duties and tasks as directed by the Senior Production Manager and Technical Director in line with competencies and activities associated with any of the above processes
KEY CAPABILITIES
Knowledge, Experience and Skills
• Formal qualifications relevant to production coordinator and / or a minimum of two years relevant experience in theatrical and venue production coordination either based in a theatre company, large venue, major festival and/or entertainment environment
• With a keen eye on detail and quality, tasks required will include taking minutes at client meetings, administration support, developing technical requirements, integration of work through the central booking system (Artifax) and other business
• Sound analytical and problem-solving skills and the ability to effectively manage competing priorities and commitments and an ability to work under pressure dependent upon operational requirements
• Participate in an effective team environment, while always striving to deliver an exceptional collaborative experience to audiences, visitors, presenters and other stakeholders
• Proven time management skills
• Ability to create and modify venue plans using Vectorworks, or similar drawing program
• Proven ability to complete projects from inception to completion with minimal guidance
• Possess an ability to work effectively as part of a small team, providing direction and coordination when required
• Well-developed written and oral communications skills with the capacity to liaise successfully with diverse clients both internal and external providing a level of customer service
• Well-developed computer literacy with the ability to use word processing packages, spreadsheets, databases, event and facilities management software
• Enthusiasm for working within the Performing Arts
• Outcome focused and possessing a high level of commitment with the ability to identify and contribute to value-added services
• Knowledge of Work Health and Safety and Equal Employment Opportunity issues, duties and responsibilities as applicable to this position
KEY RELATIONSHIPS
Internal: Production Managers, Head of Lighting, Head of Sound and Head of Staging.
External: Hires. Artists, external production teams, event hires and suppliers.
POLICIES AND WORKPLACE PRACTICES
All Brisbane Powerhouse employees are required to acquaint themselves with the organisation’s policies and procedures and to abide by them at all times. It is expected employees will:
• Uphold the Brisbane Powerhouse Values
• Be respectful towards the organisation, colleagues, clients and general public
• Act collaboratively with all colleagues
• Act safely and responsibly manner at all times
Please apply at https://brisbanepowerhouse.org/discover/careers/employment/
Applications for this role will close at 5pm on Wednesday 28 July 2021.
