Full-time fixed term (contract until 31 February 2022)
We are seeking an experienced Production Coordinator to work with our brilliant team to deliver the Museum of Old and New Art’s Festival of Music and Art (Mona Foma) in January 2022. This role reports to the Production Manager in conjunction with the Executive Producer, and also works in collaboration with the Technical Manager.
Led by the Production Manager, the role is responsible for the coordination of all production and site aspects of the Mona Foma program. The position holds people leadership and stakeholder relationship accountabilities. The Production Coordinator will also collaborate with Mona’s shared services functions, to coordinate logistics, risk and safety, operations, site, staffing and compliance for the festival.
The Gig:
- Support the Production Manager to coordinate the production and site requirements of festival projects and events. This includes the planning and scheduling of all necessary production and technical support services, legislation, personnel and facilities required for the effective delivery of the event;
- Support the Production Manager to develop and maintain the Production Schedule, Event Schedule, Event Management Plan and Event Permit Applications, as required;
- Provide input into production advice to relevant festival personnel in respect of events, venues, logistics, and costs as festival programs are developed;
- Coordinate the development of accurate site plans and coordinate the permit requirements for event sites;
- Monitor compliance of all staff and contractors with relevant Workplace Health and Safety legislation and Mona policies, including COVID-19;
- Support the Production Manager and the Technical Manager to coordinate production and logistical resources, as required;
- Liaise with companies and freight agents etc. regarding all aspects of touring equipment transportation;
- Coordinate the design, delivery, and installation of festival signage in conjunction with the communications and broader production teams;
- Collate relevant data for post-event reporting;
- Be an active member of the Mona Foma team and assist with the implementation of plans and objectives in line with the Event’s overall vision and artistic goals;
- Participate in continuous improvement activities by conducting regular assessments of processes and incorporating learning into development plans.
The You:
- An ability to simultaneously manage numerous complex and diverse projects;
- Experience in production coordination of arts presentations spanning music, visual art, theatre and dance;
- Strong interpersonal skills including a proven track record of developing productive relationships with stakeholders, contractors, artists, companies, venues, and arts industry partners;
- Excellent negotiation skills and experience in negotiating contractual arrangements and supplier deals;
- Experience in coordinating the logistics of productions associated with the delivery of a major arts festival;
- Collaborative and flexible approach to problem-solving and information sharing;
- Demonstrated organisational ability;
- High-level competence in Word, Excel and database programs;
- Strong written and verbal communication skills.
