Destination NSW is seeking applications and itemised quotations for the provision of Production Coordinator, Vivid Sydney services for Vivid Sydney 2022, 2023 and 2024
Please Note: this is not a position of employment but a contract for the supply of services. Companies can submit proposals with a nominated person.
Destination NSW:
Destination NSW is the lead agency, champion and voice for the visitor economy within the NSW Government.
Spearheading a whole-of-government approach to visitor economy growth, Destination NSW is responsible for leading the delivery of the NSW Visitor Economy Strategy 2030 in partnership with government and industry.
Destination NSW influences and shapes the visitor economy through strategic research, policy and thought leadership, stakeholder engagement and consultation, commercial partnerships and investment in visitor experiences, business support, marketing and events.
Investing in a world-class events calendar to maximise economic and social benefits and, position NSW as the events capital of the Asia Pacific, is a key strategic pillar of the Visitor Economy Strategy 2030.
Vivid Sydney, the largest festival of light, music and ideas in the Southern Hemisphere and the largest event in Australia, is owned, managed and produced by Destination NSW. Vivid Sydney has been integral in positioning Sydney as the creative capital of the Asia Pacific and, instrumental in driving visitation to Sydney and stimulating the city’s visitor economy (the ‘Event’). For more information visit: www.vividsydney.com
Timeline:
Deadline for receipt of clarification requests 10:00am Wednesday 15 September 2021 (AEST)
RFQ closing date 10:00am Wednesday 22 September 2021 (AEST)
Interviews Week beginning 4 October 2021
Successful contractor notified Week beginning 11 October 2021
Unsuccessful contractor(s) notified Week beginning 18 October 2021
Commencement of Contract Monday 1 November 2021
Selection Criteria:
Value for money 25%
Relevant tertiary qualification(s) and considerable experience in production or event management, preferably for large-scale major events or outdoor festivals. 20%
Experience in updating and revising project-based documentation including contracts, budgets, databases and timelines. 15%
Strong written and verbal communication skills, excellent attention to detail, and experience developing and maintaining internal and external relationships. 15%
Excellent administrative and project management skills, high levels of proficiency with Microsoft Office, and experience in computer drafting/drawing software (Vectorworks) is preferred. 10%
Proven ability to work effectively in a team, working under tight deadlines in a high-pressure environment and with a need to balance priorities; preferably in a major events or festivals context. 10%
Compliance with this Request for Quotation 5%
TOTAL 100%
What Destination NSW requires:
Destination NSW requires an itemised quotation which addresses the items in Annexure A, i.e. Specification of Services, Key Considerations and General Items. Attention should also be directed towards the Selection Criteria:
- A written response of no more than four (4) pages which addresses the Selection Criteria and Specifications of Services outlined in Annexure A
- An itemised all-inclusion separate quotation for each Period 1, Period 2 and Period 3 via provision of a day rate exclusive of GST but inclusive of all charges, superannuation, expenses and other personal inclusions at 5 days per week during pre and post Festival with up to 6-day weeks for the 6-week festival period to include Bump in, Festival and Bump out.
- Current curriculum vitae including details for two (2) referees.
Clarification of Request for Quotes:
If you require clarification on the above request, please click here to email the Vivid Sydney team.
Please note that any clarification will?be given?to the other contractor that have?been offered?the opportunity to provide a quote. Clarification Addendums will be posted via the?Work with Us?page on the Vivid Sydney website.
How to respond to a Request for Quotation (RFQ):
Please review the relevant RFQ documentation, Clarification Addendums, Frequently Asked Questions and Terms & Conditions prior to preparing your response.
Respondents should address the specific requirements of the services and, the selection criteria detailed within the RFQ documentation. Answers and supporting documentation will need to be uploaded via the Vivid Sydney Website using the Apply Now button.
Please ensure that you have prepared a separate PDF document for each of your responses to the selection criteria.
NB: This form cannot be saved or changed after submission, please ensure that you check the accuracy of your information prior to submitting.
Please download the Request for Quatation PDF here for the the complete list of Key Accountabilities and Responsibilities.
