Destination NSW is the lead NSW Government agency for the New South Wales (NSW) tourism and major events sectors. Our role is to market Sydney and NSW as one of the world’s premier tourism and major events destinations; to secure major sporting and cultural events; to work in partnership with Business Events Sydney to win major international conventions and incentive travel reward programs; to develop and deliver initiatives that will drive visitor growth throughout the state; and to and to achieve the NSW 2030 Visitor Economy Strategy targets.
Vivid Sydney, the largest festival of light, music and ideas in the Southern Hemisphere and the largest event in Australia, is owned, managed and produced by Destination NSW. Vivid Sydney has been integral in cementing Sydney’s position as the creative capital of the Asia-Pacific and, instrumental in driving visitation to Sydney and stimulating the city’s visitor economy (the ‘Event’).
Vivid Sydney is a unique annual event of light, music and ideas, featuring the world’s best creative industry forums, a mesmerising free public exhibition of outdoor lighting sculptures and projections, a cutting edge contemporary music program and the spectacular lighting of Sydney’s iconic buildings and other Sydney precincts (the ‘Event’).
The Head of Event Production and Delivery is responsible for overseeing the delivery of Vivid Sydney’s production and operations.
The Head of Event Production and Delivery works collaboratively with key Vivid Sydney and Destination NSW staff; working with the Festival Director regarding Event delivery to ensure that the festival is delivered safely, on time and within budget.
Key Accountabilities include but are not limited to:
- Strategic planning and project management
- Management of roles reporting to this position.
- Team resourcing for Event delivery
- Management of key Vivid Sydney contractors including Operations and Production Managers
Oversight of the management of the delivery of:
Event Operations and Logistics management including documentation including but not limited to;
- Master schedule
- Event operations plans and manuals, schedules, databases and rosters
- Event Command, Control, Coordination and Communications (C4) protocol
- Site operational procedures and management structures
- Master Site plans and technical drawings
- Infrastructure and Equipment plans
- Event signage, branding and printed collateral
- Vendor and busking management plans and;
- Accreditation
Event Production management including documentation including but not limited to;
- Expression of Interest for artists
- Production schedules
- Time-lines
- Production plans and manuals, data bases and rosters
- Site production procedures and management structures
- Technical plans
- Infrastructure and equipment plans
- Artist technical liaison
Community engagement and stakeholder management
Access & Inclusion, Volunteer and Sustainability programs
Budgeting, contracts management, procurement and resourcing of Vivid Sydney event delivery (including third-party suppliers and contractors).
This work includes overseeing the delivery of precincts that are produced and operated directly by Destination NSW whilst also ensuring appropriate guidance to, and seamless integration of, any applicable third-party produced or operated precincts.
Position reports to: Festival Director, Vivid Sydney. Roles reporting to this position: Production Manager (Light), Operations Manager, and Program Manager (Vivid Ideas and Music) Vivid Sydney and Event delivery contractors as required.
For a full request for quotation Specifications of Service, Key Considerations and how to apply please visit the Request for Quotation tab on the Vivid Sydney Work with Us Page you can also download the Request for Quotation here.
