POSITION OVERVIEW
The Associate Producer will work with the Head of Production to develop, contribute to and deliver the company’s theatrical productions, to a first-class, international standard. The Associate Producer will lead the productions with responsibility over, but not limited to, administration, planning, budgeting, casting, rehearsal and technical planning.
KEY RESPONSIBILITIES
General Management and Production
- Direct responsibility and oversight of the production including creative, production, technical.
- Ensure seamless integration with international general management and producers.
- To manage, attend, and report on all production meetings for the production.
- Ensure consistency with company’s established processes, systems, deal terms and parameters.
- Support Head of Production in overseeing implementation of all company policies and procedures for the production.
- Create “knowledge base” for production and help develop and improve company artistic programs, policies and procedures.
- Keep abreast of all current industry practice guidelines, responsibilities and duties and represent the company in these areas when and if necessary
- Oversee the production team and infrastructure
- Research, interview and recommend key staff appointments to the Head of Production including creative team and company management.
- Ensure that all decisions made for productions are carried out in a timely manner and communicated to all relevant parties.
- Direct and manage the interface with Production, Creative, and Technical departments to ensure show timings for the delivery of each project are established and met.
- Manage the advancement of tasks to meet contractual milestones and report on this regularly to the CEO/Head of Production.
- Liaise and oversee with relevant theatre staff and management regarding all company activity.
- To manage, adhere to, oversee and, where necessary, write and contribute to the procurement process as it applies to the production.
- Attend running show on a regular basis.
- Oversee company management function and provide “pastoral care” for the actors as and when necessary on running productions.
- Liaise with company’s legal representative on matters relating to production.
- Ensure familiarity with necessary awards and legislation where relevant
- Implement company’s Work, Health and Safety policy across the production
Contracts
- Support the Head of Production with the negotiation and issuing of theatre contracts.
- Draft and issue all contracts in respect of the production within approved frameworks.
- Negotiate deals for creative teams, cast, production staff and stage management in line with budget and union agreements in collaboration with the CEO/Head of Production.
- Work with the Production and Casting Administrator to co-ordinate the casting process.
- Negotiate ticketing, government, marketing, and sponsorship agreements.
Finance
- Preparation and review of production, transfer, and operating budgets.
- Manage the production’s budgets and monitor, manage and report on the budget to the CEO/Head of Production and Head of Finance for the duration of the production.
- Manage payroll and weekly box office settlement, management of weekly operating costs and expenses.
- In collaboration with the Head of Finance monitor cash flows for productions and provide reporting as required.
- Oversee the work of the Technical Director and all personnel with budget responsibility in delivering productions to the highest possible standards within budget and resolve any issues.
- Ensure finance processes are implemented, maintained, and improved.
- Oversee weekly theatre settlements.
- Review and authorise all creative team payments and royalties.
- Analyse financial projections and provide summaries to executive team.
- Contribute and adhere to risk management strategies in relation to the delivery of the production.
Communications, Marketing and PR
- Collaborate with the CEO/Head of Production and Head of Marketing to develop and manage the marketing and publicity campaign.
- Ensure oversight of marketing activity in relation to sales forecasts; support develop and manage strategy, KPI’s and campaign activity.
- Schedule, attend and contribute to marketing and ticketing meetings.
- Supervise all logistics relating to press and promotional events, liaising with the press and marketing teams, performers, production departments, external venues, media outlets and broadcasters as applicable.
- To manage the content and provision of information for inclusion in the programme and undertake proofing and review.
General
- Liaise closely with all international partners with respect to each season on tour and provide guidance as required to those partners.
- Liaise with relevant theatre staff and management regarding all activity.
- Undertake and implement effective and appropriate communication, both internally and externally.
- To ensure the production’s team integrates with other functions of the company and to maintain regular communication with the CEO/Head of Production on the production process and maintenance of the artistic standard.
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- Provide support as necessary to the CEO/ Head of Production.
- Undertake other duties as required by the CEO/Head of Production.
Environment
- Position will liaise regularly with the Head of Production to ensure consistency across the company’s various productions.
- Required to work collaboratively and willingly with a small team that is “all hands on deck”.
- Position is required to ensure that such work is undertaken in accordance with the company’s policies.
Requirements
- 5+ years of production experience, with strong emphasis on budgeting, scheduling, general management and production experience in the entertainment or related industries.
- Experience in managing a team.
- Excellent organisational skills.
- Experience managing budgets.
- Extensive experience in problem solving and conflict resolution.
- Ability to travel and work outside normal business hours.
Capabilities and Competencies
- Ability to lead a team.
- Ability to work collaborative within a high-pressure environment with competing priorities.
- Ability to work calmly and effectively under pressure and to tight deadlines.
- Ability to anticipate and forecast.
- Strong people management and leadership skills.
- Entrepreneurial, strategic thinker.
- Excellent communication skills.
- Ability to execute first–class, professional judgement and decision-making skills.
- Ability to multi-task and manage a varied and demanding workload.
- Computer literate with advanced knowledge and experience in Microsoft Excel.
Apply HERE
